How to plan a birthday party on a budget

In this post, we’ll go over some low-cost Birthday party ideas you can use. Birthdays call for a big party with your closest friends and family, but they can cost a lot of money. However, with some planning and creativity, you can throw a memorable and fun birthday party without breaking the bank.

Steps you can follow to plan a birthday party in budget.

Decide venue

One of the most significant expenses when planning a party is the venue. If you’re on a tight budget, consider having the party at your home or a friend’s house. This will save you money on rental fees and decorations. If you decide to retain the party at a venue, shop around for the best deals. Many venues offer discounts for booking during off-peak hours or on weekdays.

Select theme

Better a theme for a birthday party can be a fun and creative way to add excitement and personality to the event. The theme can also serve as a guide for decorating, invitations, food, and activities. When choosing a theme for a birthday party, there are several factors to consider, including those listed below.

Personal Interests: Consider the person’s birthday and interests when choosing a theme. If they love sports, consider a sports-themed party.

Age: The age of the person whose birthday can also be a factor in selecting a theme. For children, popular themes include cartoon characters, superheroes, and princesses. For adults, popular themes include cocktail parties, casino nights, etc.

Season and Weather: The season and weather can also factor in selecting a theme. Based on this you can select the better theme which suits the moment.

Budget: Select a theme that fits into your budget. Some themes may require more expensive decorations or costumes, while others may be more budget-friendly.

Guest Interests: Consider the interests of your guests as well when selecting a theme. The theme should appeal to both the birthday person and the guests.

Remember, the theme is there to guide you and add excitement to your party, but don’t let it restrict you. Feel free to get creative and add your personal touch to the party.

Create guests list

Creating a guest list for a birthday party is an essential step in planning. The guest list will determine the size of the party, the cost of food and decorations, and the event’s overall atmosphere. When compiling a list of guests for a birthday bash, keep in mind the following.

Budget: The number of guests you invite will impact your budget. The more guests you have, the more you’ll need to spend on food and decorations. Be realistic about the number of guests you can afford to invite.

Venue: The size of the venue will also determine the number of guests you can invite. Be sure to consider the venue’s capacity when creating your guest list.

Type of party: The party will also determine the number of guests you invite. A formal dinner party will likely have a smaller guest list than a large, casual gathering.

Relationship with guests: Consider the relationship with the guests when creating your list. The guest list should be composed of people you want to celebrate with, whether they are close friends, family, or colleagues.

Be inclusive: Be mindful of including people from different walks of life, ages, and cultures. This will make the party more fun and enjoyable for everyone.


Invitations are an essential part of any party, As they set the tone for the event and give guests all the information they need to plan and attend the party. Some things to keep in mind when making birthday party invitations.

Timing: Be sure to send out invitations well before the party, ideally 4-6 weeks before the event.

Content: The invitations should include all the essential information about the party, such as the date, time, location, dress code, and contact information.

Design: The design of the invitations should reflect the party’s theme and be consistent with the overall style of the event.

Cost: There are many options for invitations, from digital invitations to handmade invitations. Choose the option that best fits your budget and style.

Food and cake

Food and cake are essential to any birthday party and can also be a significant expense. When picking up birthday party snacks and desserts, keep in mind the following:

Guest count: Consider the number of guests you’ll be serving when planning the food and cake. Be sure to have enough food and cake to feed everyone.

Homemade vs caterer: You can make the food and cake yourself or hire a caterer. Making your food and cake can save money but be mindful of the time and effort it will take. A caterer can take the burden off you, but it can be costly.

The cake can be a focal point of the party, so choose a design that matches the theme of the party and the tastes of the birthday person.

Games and entertainment

Games and entertainment are essential to any birthday party and can help keep guests engaged and having fun. To have the best birthday bash possible, keep the following in mind while you arrange games and activities.

Variety games: Offer a variety of games and entertainment options to keep guests engaged and interested.

Prizes: Consider having prizes for the winners of the games as a way to add an extra level of excitement.

Professional entertainment: You can hire a professional entertainer such as a magician, DJ, or band to add excitement to the party.

Tips to save money while planning a birthday

  • Set a budget and stick to it.
  • Plan and make a list of everything you need to buy.
  • Shop around for the best deals.
  • Make your decorations and party favours.
  • Consider having the party at your home or a friend’s house.


A birthday party on a budget is possible with little planning and creativity. By following these tips, you can throw a memorable and fun party without breaking the bank. Remember to set a budget, plan, and shop around for the best deals. With these simple strategies, you’ll be able to plan a birthday party that will be enjoyed by all while staying within your budget.